Grants Administrator

Position Title: Grants Administrator (Reconciliation Specialist)
Hours: This is an exempt position that will require working occasional evenings and weekends
Salary: $65,000
Benefits Eligible: Health, Dental, PTO, Holidays and 401(k) plan.
Closing Date: December 23, 2025

Minnesota Humanities Center

The Minnesota Humanities Center (MHC) is a statewide nonprofit organization that supports the development of humanities programming in Minnesota, creates humanities programming, issues humanities grants, and operates an event center in St. Paul, Minnesota. MHC’s vision is to create a just society that is curious, connected, and compassionate.

As the humanities teach competence, communication, cultural awareness, and empathy, we believe in the power of the humanities to bridge differences, interpret the complexities of our world, and positively shape our collective future. Using the humanities disciplines such as philosophy, literature, civics, history, and language through mediums such as discussions, books, radio, and television, we facilitate respectful dialog, reflection, analysis, and change. In fulfilling our vision and mission, we intentionally collaborate with individuals and organizations to inspire authentic conversation, forge deep connections, encourage action, and amplify diverse voices that have been historically marginalized.

Responsibilities

This position will report to the Grants Manager. This position requires a passion for detail and organization, excellent communication skills, and the ability to work well collaboratively with others.

• Manage grant awards, reporting, monitoring, reconciliation, and contract execution consistent with federal law, state law, and the direction of the Grants Manager,
• Provide training, guidance, and support to grantees on federal and state legal grant compliance obligations and MHC grant compliance requirements,
• Serve as MHC’s point of contact for grantees to ensure timely effective communication and positive relationships with grantees,
• Ensure grantee records are maintained consistently with MHC’s document retention policy,
• Prepare monitoring visit packets and reconciliation meeting packets that may include but not limited to grantee records, project budgets, and grantee expenditures,
• Schedule grantee monitoring visits and reconciliation meetings,
• Prepare reports for internal and external stakeholders,
• Identify MHC grants administration process improvement opportunities, and
• Other duties as assigned by the Grants Manager.

This Grants Administrator will have additional duties assigned by the Grant Manager pertaining to managing and tracking grantee progress during the reconciliation process. This position will regularly review budgets, invoices, payment records, transaction reports, and audit records to ensure grantee compliance.

Behavioral Expectations

• Demonstrate high integrity, passion and commitment to the mission and goals of MHC.
• Provide an elevated level of customer service through listening and responding to the needs and requests of others, internally and externally, with a high degree of urgency.
• Adjust to changing conditions or priorities willingly.
• Identify problems and consistently make decisions that resolve problems.
• Professional attitude and appearance

General Expectations

• Initiative-taking, flexible, and optimistic individual with excellent people skills
• Ability to manage multiple concurrent projects.
• Culturally competent and the ability to build strong relationships, find common ground, build consensus, and strengthen collaboration among diverse stakeholders.
• Success in managing internal and external relationships.
• Working knowledge of project planning, organizational structure, budgeting, and administrative operations
• Excellent communication skills
• Strong work ethic and commitment to create high quality programming.
• Continuous Learning – Commitment to learning, applying, building on, and evaluating new knowledge and skills.
• Enthusiasm – Exhibits passion, cheerful outlook, and excitement about MHC’s work.

Requirements

The ideal candidate will be an individual who is organized, enjoys learning, values working with others, and is comfortable working on several projects simultaneously. The ideal candidate should have a basic understanding of general ledgers and/or transaction reports, as well as invoices and supporting documents such as time sheets.

• Bachelor’s degree in: Business Administration, Finance/Accounting, Public Administration, or a related field.
• Proven experience (3-5 years) in grants administration, budgets, contracts, and/or compliance, preferably within the nonprofit sector.
• Knowledge of grant process and procedures.
• Strong project management skills, with the ability to manage multiple priorities and deadlines effectively.
• Excellent communication skills, both written and verbal, with the ability to convey complex ideas clearly and persuasively.
• Proficiency in data analysis and budget management.
• Proficiency in grant making tools like Blackbaud Grantmaking and Foundant, and other platforms.
• Ability to work independently and collaboratively in a fast-paced environment, with an elevated level of diligence.
• Passion for our organization’s mission and a commitment to making a positive impact within the community.
• Experience working with racial and ethnically diverse communities.
• Experience working on community-driven initiatives.
• Proficiency with MS Office Suite (Word, Outlook, PowerPoint, Publisher)
• Strong technical skills with MS Office Suite (Excel).
• Proficient with CRM and financial software.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, multi-functional copiers/printers, and filing cabinets.

Physical Demands

While performing the duties of this job, the employee is regularly required to effectively communicate, use a telephonic device, and/or use a computer. The employee is frequently required to stand, walk, use hands to finger, handle, or feel, and reach with hands and arms. This is a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand, as necessary. While performing the duties of the job, the noise level in the office work environment is usually moderate. Stress levels may become high during certain times of the year.

Expect to work a flexible and varied schedule that may include working evenings, weekends, and some holidays. Must be available to respond in the event of a crisis as needed. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions.

EEO Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, age, disability status, marital status, veteran status, or any other protected class under law.

Apply

Interested candidates should email their cover letter (including salary requirements) and resume to jobs@mnhum.org. We are unable to accept telephone calls.