Administrative Assistant

Position Title: Administrative Assistant

Reports To: Director of Administration

Hours: This is an exempt position that will require working occasional evenings and weekends

Salary: $48,000

Benefits Eligible: Health, Dental, PTO, Holidays, and 401(k) plan

Closing Date: Open until filled

Questions?

Minnesota Humanities Center

The Minnesota Humanities Center (MHC) is a statewide nonprofit organization with a vision to create a just society that is curious, connected, and compassionate. MHC’s mission is to spark positive change by increasing collective understanding of ourselves, our communities, and our histories through stories and experiences. Founded in 1971, MHC, an independent nonprofit organization and is Minnesota’s exclusive affiliate of the National Endowment for the Humanities. MHC is also a grantmaking organization and operates a full-service event center in a historic building on St. Paul’s East Side.

Responsibilities

This position reports to the Director of Administration. The Administrative Assistant’s role is to support MHC with administrative support across the organization but with emphasis on supporting the work of the Chief Operating Officer (COO). The position supports activities including event production, reporting, travel arrangement, and general administrative support.

Primary Administrative Support duties:

• Prepare and edit meeting minutes
• Proofing, editing, and maintaining documents as needed
• Organize and schedule meetings and appointments
• Book travel arrangements
• Submit expense reports
• Develop and maintain a filing system
• Updating and maintaining computer records within MHC databases
• Ordering office supplies
• Event setup, documentation, and registration
• Provide contract vendor support
• Communicate with partners and event participants as needed
• Provide event support as directed

General Expectations

• Willing to work as a team member
• Self-motivated, flexible, and optimistic individual with excellent interpersonal skills
• Demonstrate high integrity, passion and commitment to the mission and goals of MHC
• Provide a high level of customer service through listening and responding to the needs and requests of others, internally and externally, with a high degree of urgency
• Adjust to changing conditions or priorities willingly
• Excellent communication skills
• Identify problems and consistently make decisions that resolve problems
• Professional attitude and appearance

Requirements

The ideal candidate will be an individual that is organized, enjoys learning, values working with others, and is comfortable working on several projects simultaneously. The ideal candidate will be an individual with general administrative skills and program experience amplifying the voices of individuals and organizations from historically politically disenfranchised communities.

• AA, AS, ABA, ABS, B.A or B.S degree with 2-5 years of experience; ideally with a non-profit organization
• Demonstrated ability to manage priorities
• Demonstrated administrative abilities
• Ability to work independently and be flexible
• Experience working with racial and ethnically diverse communities
• Proficient with MS Office Suite (Word, Outlook, PowerPoint, Publisher, and Excel)

Work Environment

This job operates in a professional hybrid office environment. This role routinely uses standard office equipment such as computers, phones, multi-functional copiers/printers, and filing cabinets.

Physical Demands

While performing the duties of this job, the employee is regularly required to effectively communicate, use a telephonic device and/or use a computer. The employee is frequently required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms. This is largely a sedentary role: however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary. While performing the duties of the job, the noise level in the office work environment is usually moderate. Stress levels may become high during certain times of the year.

Expected to work a flexible and varied schedule that may include working on evenings, weekends, and some holidays. Must be available to respond in the event of a crisis as needed. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

EEO Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, age, disability status, marital status, veteran status, or any other protected class under law.

Apply

Interested candidates should email their cover letter (including salary requirements) and resume to jobs@mnhum.org. We are unable to accept telephone calls.